Every Invoice, Checked Against Its PO — Before You Pay.
AI reads each supplier invoice, matches it to the right purchase order and goods receipt, flags any discrepancy, and routes exceptions to the right person for approval — so finance only pays what's correct.
AI Accelerator · Live in about 1 month. A fixed-scope, ready-to-deploy automation.
In a free 30-minute consultation, you'll get:
- How invoices and POs flow through your process today
- How it connects to your accounting tool (Odoo, Xero, QuickBooks & more)
- Where the human approval gates should sit
Invoice-to-PO Matching, With a Human in the Loop
Accounts payable is mostly checking: does this invoice match what we ordered, at the price we agreed, for goods we actually received? It's repetitive, error-prone, and exactly where overpayments and duplicate payments hide.
This is one pre-built automation with a fixed scope — it does the checking and routing, and leaves the payment decision with your team:
Reads PDF and emailed invoices and extracts line items, totals, and tax.
2-way and 3-way matching against your purchase orders, automatically.
Flags price, quantity, and duplicate-invoice mismatches before they're paid.
Sends exceptions to the right approver, then marks clean invoices cleared and ready to pay.
Every match, flag, and approval is logged and fully traceable for review.
What Accounts Payable Automation Delivers
Most finance teams see the impact on the very first batch of invoices — fewer errors, faster clearing, full visibility.
Automated 2- and 3-way matching catches price and quantity mismatches before they become overpayments or disputes.
Invoices that used to wait in an inbox are matched and routed the moment they arrive — your team only touches the exceptions.
Duplicate and already-paid invoices are flagged automatically, closing one of the most common sources of cash leakage.
Every invoice carries a complete, traceable history — making month-end and audits dramatically easier.
Your finance team stops being the bottleneck and the safety net at the same time. The AI does the checking; people make the call on the exceptions and press pay. Nothing gets paid that shouldn't, and nothing correct sits waiting.
Deployed Within 1 Month
Scoping (Week 1)
Map how invoices, POs, and approvals flow today, and connect to your accounting system.
Configuration (Week 2–3)
Set up invoice capture, matching rules, discrepancy thresholds, and approval routing.
Testing (Week 3–4)
Run real invoices through, validate matches and flags, fine-tune the exception rules.
Go Live (Week 4)
Deploy to production, brief your team on the approval queue, monitor the first cycles.
Three Ways to Work With Us
Start with a fixed, ready-to-deploy automation — and grow into a fully custom build only if you need to.
Pre-Built AI Automation
A fixed, ready-to-deploy automation — exactly what's described on this page. Live in about a month.
+ Live Dashboard
Add a real-time dashboard to track and report what the automation is doing. An optional add-on.
Customized Agent
Need it tailored to your systems, or a workflow beyond this scope? We build a custom AI agent, priced to your project.